Everything you need to run a building.
From the first tenant to the last invoice, PropVault covers the whole workflow with one connected system.
Every unit on every floor, one screen.
See occupancy at a glance. Filter by floor, type or status. Click into any unit to see its tenant, lease, history and current balance.
- 20+ floors per building, unlimited units
- Studio, 1BR, 2BR, office, retail
- Status pipeline: vacant, occupied, maintenance, reserved
- Live occupancy rate per building
Profiles that hold the whole story.
Full personal details, emergency contacts, uploaded IDs, signed leases or ownership documents. Renters pay rent, owners pay maintenance and security fees.
- Cascading building, floor, unit assignment
- Renter and owner resident types
- Lease document upload, expiry alerts
- Outstanding balance always visible
Record once. Receipt sent. Books updated.
Generate monthly invoices automatically or one-offs on the fly. Record payments by M-Pesa, bank transfer, cash or card. Status updates itself.
- Auto monthly invoice generation
- M-Pesa, bank, cash, card
- Printable PDF receipts and invoices
- CSV export for the accountant
- Arrears tracking and overdue email reminders
A kanban for the building, not a helpdesk.
Tenants log issues from their portal. You triage by priority and assign to staff. Track from Submitted through to Resolved with automatic email notifications.
- Priority: low, medium, high
- Assigned staff with auto email
- Tenant portal submission
- Resolution time tracked for reports
See where the money goes.
Track operating costs by building and category. Approve, mark paid, attach receipts. Maintain a vendor registry of contractors and suppliers.
- Utilities, repairs, salaries, insurance and more
- Approval workflow with audit trail
- Receipt upload per expense
- Vendor profiles with spend totals
Numbers that close themselves.
Collection rates, income vs expenses, occupancy trends, arrears by building, maintenance SLA. Per-building drill-downs in one click.
- Income vs expenses chart
- Occupancy trend over time
- Top revenue units
- Per-building net income
- Maintenance SLA dashboard
Vault for buildings, automated for everyone.
Store insurance, permits, floor plans with expiry alerts. Tenants and staff get the right email at the right time, automatically.
- Building document vault with expiry alerts
- Welcome emails with portal credentials
- Overdue and lease-expiring reminders
- Daily digest for staff